Giving a Move Out Notice to Your Landlord Before Moving

When your householder chooses they’ll not be extending their lease, the appropriate and legalized process needs to be taken into consideration to notifying your landlord. Giving your landlord an early move-out notice before moving out gives them time to look for another occupant.

If you are not aware of the protocols and guidelines to adhere to while giving a move-out notice, this article is undoubtedly helpful.

An instance of a move-out notice layout guarantees that the procedure goes as flawlessly as expected. This article thoroughly covers all the essential aspects related to Move out Notice. Underneath, we’ve laid out each of the essentials that you are required to be familiar with while writing a move-out notice, containing some essential understanding about a move-out notice, what to incorporate. 

Brief about Move Out Notice

Vacate, also known as a move-out notice, is a solemn lease end letter that you submit to your property owner or manager to inform them about your rental release. 

It would be best if you aimed to submit a move-out notice on the occasion you are emptying your property early, yet additionally on the off chance that you don’t mean to renew your rent toward the finish of its term.

Seek your rent agreement for points of interest as far as what’s generally anticipated in this notification, especially regarding how far you should give it ahead of time. Contingent upon what your rent says, your property owner might need notice 30 days or 60 days before your leaving or some other point in time mentioned officially.

Types of Rental Agreements

Week to week Agreement

Occupants who have opted for a weekly agreement commonly have to advance the property owner at least seven days before your release from the rented property. For instance, If your weekly agreement is supposed to be ending on the 20th. Then you need to inform your landlord on the 14th of the month about the release of your rented property.

Month to Month Agreement

Occupants who have opted for a monthly agreement commonly have to advance the property owner at least 30 days before your release from the rented property. For instance, If your monthly agreement is supposed to be ending on July 25th. Then you need to inform your landlord on June 25th about the release of your rented property.

Yearly Agreement

Occupants who have opted for a yearly agreement need to live in the same property till the agreement’s end date. Moreover, once you decide to move from the rented house, you have to provide a notice period 30 days before the contract end date. A couple of states require a notice period greater than 30 days based on the rules and regulations set by the state government.

Is it Possible to move out without giving intimation?

The answer is yes. However, it is not suggested because you might confront lawful and financial ramifications for doing so.

Similarly, as you have specific privileges as an occupant, your landlord has the option to see when you intend to abandon the unit. Besides simply being the correct thing to do, giving your landowner a move-out notice is a necessity illustrated in your rent, which is itself an official legal document.

Furthermore, ensure to give a move-out notice within the period specified in your rental agreement. As per the lease agreement, also analyze whether you need to submit a written statement to your landlord or not. If you did not find any way out, do not hesitate to connect with your landlord or property manager. Communicate all your doubts, acquire the exact requirements, and resolve them by themselves only.

Occupants who failed to provide the move-out notice before moving out of the property might end up paying the fee for the complete term of the legal agreement. For instance, if you are entitled with month to a month agreement and you intimated your landlord only 15 days before your move out. Then you might need to pay for the entire month’s rent and not only for the remaining 15 days.

Also See: Informing your Landlord about your Moving | Can you Break a Lease without Penalty

How to write a Move Out Notice to Your Landlord

Now we will walk you through the detailed step-by-step guide on how to write a Move Out Notice to Your Landlord Before Moving.

First Step: Analyze your Lease agreement

The initial step would be to read your rental agreement thoroughly and see which type of rental agreement is that (i.e., Weekly, Monthly, or Yearly agreement). After going through the document, you will know other essential details about your move-out.

How much time before you need to give the rent agreement depends upon your agreement type (30 days, 60 days, more or less than that).

Once you are clear with the time frame of notice period submission, you need to check with your landlord about how they want the move-out notice to be delivered, whether in person or via email.

Furthermore, you also need to check if you need to inform any specific person about your move-out notice; if so, it needs to be intimated as per the “delivery clause” of the rental agreement.

See Also: How to write a Rental Application

Second Step: Begin to write your Move Out Notice.

Once your whom (whom to send the move out notice) and how (mode of sending a move out notice) are defined, you are all set to move forward on the following question: what to mention in your move out notice.

After gathering all the essential information mentioned in the first step, you can draft your Move Out Notice. If your landlord suggests you deliver it via email, you can provide it that way as well.

This is the most crucial step, as writing the Move Out Notice will make it official for your recipient. Hence make sure to include all the necessary details related to your lease. Always ensure to draft it in a simple and understandable format so that your landlord or property manager can read the notice and understand quickly.

Here is what you need to include in your Move Out Notice

  • Provide your full name along with your present address containing a unit number.
  • The present date
  • Your landlord or property manager’s name.
  • Add your reason to Move out of the rented property.
  • Mention the expected date you plan to move out of the house or an apartment.
  • Include the information related to your security deposit claim under state law.
  • Mention the follow-up address where the security deposit can be transferred.
  • Your new address after moving out of the rented property 
  • Your active contact details.
  • Finally your signature.

Third Step: Sending a letter to a recipient

Transferring a move-out notice relies on how your recipient (Landlord or Property Manager) wants to be delivered. However, it’s good to hand over the message in person. Handing it over physically, you need not worry about the acknowledgment status of your letter.

However, this occurs in email mode.

Keeping a reference copy of your submitted move-out notice would be good. Also, you need to address the authorized recipient who should receive the notice from you. Hence, you would guess what you mentioned in the actual letter for your future reference.

Sample template for the move out notice

Here is the sample template format, which you can refer to while drafting a move out notice:

[Current date]

[Your name and full address]

Attention: [Name Landlord or title of property manager]

This letter is to furnish you with notice that I will abandon my location at [current address] viable [date of move out].

As needed by my tenant contract, I’m giving notification within [XX] days. My refundable security deposit amount can be sent to:

[Your Name]

[You proposed new address]

I will sort out all utilities to be turned down before my leave. Kindly reach out to me at [phone number] to sort out a move-out examination and gather my keys.

Thank you and Regards,

[Your name]

[Your signature]

[Present date]

Your particular letter to move out might differ as specified in the agreement.

Pro tips for giving a move out notice to your landlord

Drafting a move-out message is not as complex as it seems to be. It’s just a legal procedure that we need to consider before moving out of the rented property. 

Here are the most exciting pro tips that you can use to benefit yourself.

● Once you are clear that you will be moving out soon, quickly refer to the lease agreement that will help you to analyze how many days or months before you need to give a move-out notice. Also, the contract will have information about whether it requires a formal letter or not.

● Try to contact your landlord or property manager to avoid making assumptions when in doubt. A landlord or the property manager would be the authentic person to help clarify your doubts.

● Ensure to incorporate a forwarding address and contact details. Assuming you don’t have your forwarding address arranged at this point when you draft your letter, give the location of a legitimate friend or relative. Your property manager might have to reach out to you after moving out, and you most certainly don’t need there to be delayed for things like getting your security deposits back.

● Check your move-out notice at least twice before making it official and sending it to your respective landlord. There might be some information missed or any minor grammatical error, which you can correct by double-checking your notice.

Some important points for Tenant who are planning to move out

● In the wake of being informed of an occupant’s longing to move out of the rented property, the property manager has the option to show the unit to forthcoming occupants to fill the impending vacancy. The landowner should give appropriate notification to show the property, which is no less than 24 hours’ notification ahead of time yet can be as long as 48 hours’ notice in some specific states.

● States like California or New York have a law that allows walkthrough examination before a tenant officially moves out. Tenants must give back the rental unit the same way they stepped into the team. Suppose the landowner found any defects in the property done by the Tenant. Then landowner would be liable to deduct a certain amount from the Tenant’s security deposits.

● The landowner will give back the security deposit on the Tenant’s forwarding address specified in the move-out notice after moving out. For certain states, the landlord might take a minimum of 30 days to send the security deposit.

Conclusion

Sending a move-out notice is relatively simple if you give it within the specified time frame. Also, assuming you have incorporated all the required information in your official letter. If you went through the article thoroughly, you might not face any difficulties writing a move-out notice. You can also refer to the Sample template for the move-out information provided in this article while writing a move-out intimation to your landlord or a property manager.

In addition to that, you can also consider these quick, simple tips mentioned in the article while drafting a move-out notice for a smooth and hassle-free move-out.

We have covered almost all the significant aspects that need to be taken care of while planning to move out and pointed out exact action plans for Tenants to follow during their move procedure.

FAQs

What should tenants do before moving out?

Tenants should analyze the rental agreement thoroughly. If possible, fix the damage (if any) that happened to the property during the tenant’s rental period. Tenants need to provide the move-out notice to the landlord or the property manager. Also, they need to ensure that they’ve paid all their dues.

Is it required for the tenant to perform a walkthrough before moving out?

They plan a walkthrough inspection before permanently leaving the property to help you solve future landlord issues. The single walkthrough can help tenants identify the damage and resolve it to avoid deductions from the tenant’s security deposit.

When exactly should the tenant give a move-out notice?

It depends on which type of agreement the tenant has signed. For instance, if it is a week-to-week agreement, you need to give at least a week before vacating the property. If it is a month-to-month agreement, it should be submitted 30 days before moving. If it is agreed yearly, the tenant needs to give the notice period 30 days before the contract end date.

Is it possible for a tenant to withdraw a notice?

There is different authority for the position that a notice to withdraw. However, if both persons have a mutual agreement, it will be easy for the tenant to back out from a statement.

Is verbal agreement considered a contract?

When two parties come to an arrangement with no composed documentation, they verbalize (officially an oral agreement). Most verbal contracts are lawfully binding. A few exceptional cases vary upon the development of the experience and the reason for the contract.

Can a property manager charge you for post-move-out cleaning?

A landowner can commonly charge an occupant for cleaning expected to return the property to the condition when the tenant moved in. However, a landowner can not charge the occupant extra – or utilize the security deposit amount.

How regularly would landlords be able to do property investigations?

Legitimately, property managers can lead assessments at regular intervals; however, practically speaking, this will probably be pointless stress on your occupants. Three-month to month or six-month to month examinations are more sensible and ought to be entirely sufficient to cover your insurance necessities and address both your and the tenant’s issues.

Is a text message count as a written notice?

Until now, few jurisdictions considered messaging to be legitimate composed notification, and none believe it to be authoritative reports. This means it might sometimes be lawfully binding when a text acknowledges a formal composed report. Be that as it may, the actual text can’t be the legally composed document.

Also See: Moving Out of State Checklist | Top Cheap Moving Companies in the US | Things to know about Home Eviction | Rights and Obligation of Tenants and Landlords

Written by


Rostislav Shetman is the founder of 9Kilo Moving. He has been in the moving and relocation industry for more than 25 years, making him an expert in his field. Rostislav started as a helper, dispatcher and driver and has worked his way up to owning his own company. He takes great pride in his work and enjoys helping people relocate across the United States of America. When he's not working, Rostislav enjoys spending time with his family and friends. They are the light of his life and bring him happiness every day.