Alex is the founder of 9Kilo Moving, which he started to help people easily find and choose the right moving company to make their move as stress-free and seamless as possible. He has spent over 20 years working in the moving industry, so he knows every aspect of the business and uses his knowledge to write about the industry and give moving advice. More on about us page
Relocating to a new place can be really
exciting. But before you start packing, you need to take care of other
important things. Right from booking your moving company to getting your
driver’s license updated, these important things need to be taken care of well
in advance before your moving day. Another important thing that shouldn’t slip
out of your mind is notifying your landlord about your move.
You wouldn’t want to be trapped in a situation
where you’re facing a costly lawsuit for not sending a notice to your landlord,
right? That’s why you need to notify your landlord about your move well in
advance so that they can look for other tenants to rent or buy the house. Here
are some important steps you need to remember about how to tell your landlord
A notice to vacate is nothing but a written notice where
you’re informing your landlord about your move and terminating your tenancy.
Regardless of the tenure of your lease, you have to send a notice letter to
your landlord if you’re moving out. That’s why it’s best if you mark the date
of your lease on your calendar so that you don’t miss the date. Speaking of the
notice period for your letter, you’ll have to give a 30, 45, or in some cases,
a 60-day notice to your landlord. Just go through your current lease agreement
to know what date you need to adhere to.
Vacating a house or an apartment isn’t going to be as easy
as moving out of your parents’ house. Before you decide to vacate your current
home, you’ll have to abide by the legal requirements mentioned in your rental
agreement, one of which is notifying your landlord in advance. This won’t be
that difficult if you abide by the regulations on your agreement. To help you
with this entire process, we’ve listed down some important steps you need to
remember to send a written notice to your landlord about your move:
As mentioned earlier, you would have to give at least a 30-day
written notice before you start vacating the house. Just so you know, in
certain cases, the notice period is 45 or sometimes 60 days prior to the move
out date. That’s why you need to hunt the lease agreement in your important
files and see to it that you check all things you have agreed on. You
definitely wouldn’t want any problems on your moving day when you’re about to
leave the house, right? To avoid that, make sure that you read the details
regarding how the agreement can affect you in case you move out before the
Week-To-Week Lease: In case yours is a week-to-week
rental lease, you’re obliged to notify the landlord 7 days prior to your move.
Just to give you an insight, suppose your weekly lease ends on July 18, then
you would have to notify your landlord on July 11.
Month-To-Month Lease: Compared to the week-to-week lease,
a month-to-month lease will give you a little extra time to notify your
landlord and discuss ending the lease. In this case, you’re supposed to notify
your landlord 30 days prior to your move. So if your lease is ending on May 31,
then you would have to send a written notice on March 1st to your landlord.
Yearly Lease: The yearly lease is a long-term
agreement, which means you can stay in your house till the end of your lease.
If you’re planning to move elsewhere, you need to give at least a 30 days
written notice to your landlord. Having said that, this term period may differ
from state to state. So make sure that you check your state’s landlord-tenant
law as well as your lease agreement and send a written notice to your landlord
at the earliest.
Good To Know: Every lease should have a termination clause that has all the rules you and your landlord have to adhere to with respect to vacating the property. There’s also a delivery clause in the lease that states how your written notice has to be delivered to your landlord, whether by mail or in person. So see to it that you don’t miss out on these details while you’re going through your lease agreement.
Now that you’ve read all the terms and conditions of your lease agreement, let’s get started with writing the notice for your landlord. We suggest that you type the letter rather than writing it down as there is a possibility that your letter can be misinterpreted. That can cause you problems when you move out. Depending on your lease agreement, you can either mail the letter or hand it in person to your landlord, but make sure that you stick to the rules mentioned in your agreement.
Here are some things you need to keep in mind while writing
the official letter to your landlord:
Here’s a template you can refer to for writing a notice to your landlord:
[Your Full Name]
[Current Address Of Your
[Name Of Your City, State, ZIP Code]
[Full Name Of Your Landlord/Rental
[Landlord’s Address/Rental Company’s
[Landlord's City, State, ZIP Code]
Notice for vacating the residence.
Dear [Name Of Your Landlord/Manager
Of Your Rental Company]
This is to inform you that I will be
vacating my current residence by the end of the lease agreement on [termination
date of your lease].
The reason for my departure is
because of [state the reason for your move, whether it’s for job, increase in
your house rent, etc. In case you’re moving because of any problems in the
house or property you’re residing in, you can mention that as well to give a
clear explanation for your move.]
As this notice abides by the rules
in my lease agreement, I would like you to refund me regarding my security
deposit of $__ [mention the amount that is to be refunded to you]. Please do
note that my notice fulfills the notice period according to our lease
agreement. You can send me my remaining Social Security deposit at my new
address that I have mentioned below.
[Address Of Your New Home, City, ZIP
I assure you that I will return the
keys to my apartment/home before I move out. In case you want to discuss
anything with me or have any queries about our lease agreement, you can contact
me on [your phone number].
[Your Current House/Apartment
Once you have written or typed your letter, you can deliver
it to your landlord. As mentioned earlier, you need to go through your lease
agreement and check the delivery mode you need to use. If not mentioned, then
you can do it via mail or in person. Doesn’t matter what mode of delivery you
choose, see to it that you keep a record or proof of your delivery.
Good To Know:
Make a mental note of the fact that your notice to vacate letter will not be
valid or taken into account if it doesn’t abide by your state rules and if it
hasn’t reached your landlord. That’s why you need to be extra careful with the
kind of delivery mode you choose for sending the notice letter to your
You might have to wait for your notice letter to travel for at least a span of
7 days via mail, in case you’re sending the letter to an out-of-state address.
Don’t forget to keep a proof by sending the delivery confirmation along with
the notice letter. Another important thing you need to do is keep a copy of the
notice letter with you for future reference.
After your landlord has received your notice letter for
vacating your house, there can be a walk-through inspection of your house. If
at all you’re a resident of New York or California, this inspection is
mandatory by the states. As per most lease agreements, you will need to hand
over the house to your landlord in the same condition as it was rented to you.
That means if there are any damages to the house, you’ll be required to fix
them before your moving day. You’ll be entitled to get your refundable Social
Security deposit only after fixing all the damages in your house. Having said
that, most landlords will give you a certain period of time before your move to
fix all the necessary damages.
One of the primary reasons as to why you need to notify your
landlord about your move in advance is for them to search for new tenants who’d
like to rent the house. Again, this is the right of your landlord and so is
subject to certain rules and regulations. Even your landlord is obliged to give
you a prior notice of at least 24 hours in advance for showing the house to new
tenants. In certain states, the landlord is required to send a notice at least
48 hours in advance.
You may have mixed emotions when you’re relocating and
moving to a new place. There will be dozens of things you’ll need to take care
of prior to your move. While you’re planning your move, don’t let the landlord
be the last person you inform about your move. That will just add up to your
existing problems and concerns about your move. But if you’ve read our article,
you surely know how to tell your landlord about your move.
How Do I Write A Notice To Landlord
To Move Out?
First of all, depending on your lease agreement, see to it
that your notice is sent well in advance (in most cases, it’s 30 days) to your
landlord. The following things have to be written in your notice letter:
How To Tell My Landlord I Want To Move Out Early?
If you want to move out early, it’s better that you notify
your landlord beforehand. You’ll have to go through your lease agreement and
then send a 30-day notice letter (in some cases 45 or 60 days notice) to your
landlord. Just see to it that you mention your reason for moving early and
don’t forget to write down your new address. Also, keep a record of your
delivery when you mail the notice letter to your landlord.
How Much Notice Should My Landlord Give Me To Move Out?
In most cases, the landlord has to give at least a 28-day notice before asking a tenant to evict the house. Do keep in mind that this notice period depends on the terms and conditions in your lease agreement. Also, see to it that you evict the house on time, else your landlord can approach the court and get a court order to evict you from the house.
Also read: Top-Rated Movers Near You in America | How to Break Lease without Penalty | Rights and Obligations of Landlords and Tenants
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